Form I-9 verification for remote hires

For employers hiring remotely in northwest Washington, I can act as your authorized representative to complete Section 2 of Form I-9 in person with the new hire.

Request an appointment Call 833.924.4278

What this involves

Remote I-9 Authorized Representative

When you hire someone who is nowhere near your office, federal law still requires that someone physically examine their documents. Any adult can serve as the employer's authorized representative for that. Many employers use a notary, not because notarization is required, but because a commissioned notary is a known, insured, background screened professional.

Important distinction: this is not a notarial act. I am not notarizing the I-9 and I will not affix a seal to it. I am acting as your representative, examining the documents the employee presents, and completing Section 2 as you instruct.

For HR teams hiring repeatedly in Skagit, Snohomish, Whatcom, Island, or north King County, this becomes a standing arrangement rather than a one off. Call and we can set up terms.

Before I arrive

What to have ready.

Five minutes of preparation prevents the most common reason an appointment fails.

Your Section 2 instructions and the partially completed form
The employee present with their original documents
A clear list of which documents you will accept

Common questions

Straight answers.

Is this a notarization?

No. Federal law does not require the I-9 to be notarized. I act as your authorized representative and complete Section 2. No seal is applied.

Can you tell us if a document is acceptable?

No. I examine and record what the employee presents, per your instructions. Determining acceptability is the employer's responsibility.

Do you handle repeat volume?

Yes. If you hire regularly in this area, call and we will set up a standing arrangement.

What identification do I need?

Current government issued photo ID showing your signature. Driver license, state ID, US passport, military ID, or tribal ID. If your ID is expired or your name has changed, call before the appointment rather than finding out at the table.

Can you tell me what my document means?

No. A Washington notary is not an attorney and may not explain, interpret, or advise on a document, or recommend whether you should sign. Questions about terms go to your attorney, loan officer, or escrow officer.

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